The Competition

The Renaissance Photography Prize is an international photography competition (the Competition) which raises money for the Lavender Trust at Breast Cancer Care, registered charity number 1017658 (the Charity). It is run by the Renaissance committee (the Organisers).

By entering the Competition you are deemed to accept these Competition Rules and the Terms and Conditions.

Who can enter?

The Competition is open to all professional and amateur photographers worldwide. If you are under 16 you must have a parent or legal guardian's permission to enter.

Opening and closing dates

The Competition will open for entries at 10.00 GMT on 28 January 2013 and will close at 23.59 GMT on 7 May 2013. Entries received after this deadline will not be accepted.

Entries received and paid for before the 15 March 2013 23.59 GMT will receive an early bird discount (20%) on entry fees. The discount will be applied automatically at the time of payment. No discount will apply for Entries received after this time.

No responsibility is accepted for network connectivity, computer hardware or software failures of any kind which may restrict or delay the sending of your entry.

Entry fee and number of entries

The Competition consists of two sections: the single-image competition (the Single-image Competition) and the series competition (the Series Competition).

You can enter as many single images, series or combination of single images and series (the Entries) as you wish to the Competition.

The costs of entering (the Entrance Fee) are:

Single Image Competition

• £15 for 1 Entry
• £25 for up to 3 Entries
• £40 for up to 6 Entries
• Fees for more than 6 Entries will be calculated using the above tariff.

There are three categories. You can enter the same image in more than one category. Each time you enter the image will count as an Entry for the purposes of calculating the Entrance Fee. For example if you wish to enter the same image into two categories this will count as 2 Entries.

Series Competition

• £50 per entry (5 - 8 images from one body of work, plus project statement)

All projects are eligible regardless of subject or theme, providing the images entered are related and part of the same body of work.

From selected series entries, three series will be shortlisted and will show five images each in the Exhibition. The other selected series will be exhibited with one image each. The Organisers will edit and choose which of the submitted images from the selected finalist series will be exhibited.

All monies received from the Entrance Fees (after administrative costs and applicable taxes) will be donated to the Charity.

You must complete the entry form and pay the Entrance Fees before any Entries can be considered.

Entries may be taken using digital or film.

Retouching / manipulation of digital images is accepted provided that all works are original works and not copies of other people's works.

The Organisers reserve the right to refuse pictures that they consider offensive or inappropriate to the Competition; for example pictures that are obscene, in poor taste or that incite political, racist or religious hatred.

You can enter an image that has previously been entered into or has won another photography competition, provided that, by doing so, you are not in breach of the terms and conditions of this or any other photography competition.

You can enter an image taken at any time in the past 10 years. Proof of the creation date may be required if selected for the exhibition by the judges.

You can enter an image that has been submitted in previous years to the Competition, provided that it has not previously been selected as a Finalist Image and exhibited during the Renaissance Photography Prize exhibition.

How to enter

All Entries, whether taken digitally or on film, must be submitted electronically at www.renaissancephotography.org. Scans from film or prints are acceptable. Entries will not be accepted by post or hand.

Entries must be JPEG files of no more than 1800 pixels on the longest side and not more than 2 MB in file size.

Information supplied when entering the Competition including, but not limited to, entrant's name, country, website, titles of work and narrative statements may be used at the Organiser's discretion for the purposes of presenting the entrants' work. See Privacy Policy.

Project statement

Entries into the Series Competition are required to be accompanied by a project statement. This should be between 100 - 250 words, and describe the work for the purposes of judging. No project statement is required in the Single-image Competition.

Additionally, entries into both Series and Single-image Competitions may be accompanied by title and descriptive caption. These may be presented during the exhibition.

The Organisers reserve the right to edit all supplied texts for the purposes of publication or exhibition, including edits for spelling, grammar and content length.

Refund policy

By accepting the terms and conditions of the Competition and subsequently submitting your images, you have entered into an agreement with the Competition and the Organisers. Once entered, images cannot be withdrawn unless the Organisers are notified of a copyright / permissions problem, in which case the images will be withdrawn on request of the copyright holder or the Entrant. No refund of entry fees will be payable.

Judging and notification

The judges are listed on the Judges page.

Judging will take place in May 2013.

The judges will select 60 images (the Finalist Images) to be exhibited.

From the Finalist Images, the judges will select 12 images (3 single images in each category of the Single-image Competition and 3 series in the Series Competition) as the shortlist (the Shortlist). From the Shortlist the judges will choose:

• two overall winners (the Renaissance Prize Winner in the Single-image Competition and the Renaissance Prize Winner in the Series Competition);
• one category winner in each of the 3 categories (the Category Winners); and
• one runner-up of the Series Competition (the Runner-Up)

Shortlisted photographers will be notified by email in June 2013. Email delivery receipt will be deemed proof of notification and any time period will run from this date. The names of the finalists, including the shortlisted photographers, will be posted on the website.

Winners will be announced during the award ceremony in the Autumn 2013 (the Award Ceremony). Travel and accommodation costs to attend the Award Ceremony are at the expense of the finalist.

The judges' decision is final and no discussion or correspondence can be entered into in respect of their decision.

The names of the judges are subject to change without notice at the sole discretion of the organisers.

Prizes

Prizes are listed on the Prizes Page.

Prize winners will be announced and prizes awarded at the awards ceremony. If any prize winners are unable to attend the Awards Ceremony their prize money will be transferred to them (less bank charges) within 10 days of the exhibition. If the prize includes a voucher from one of the supporters, arrangements for sending/activating this will be made with the individual winners after the Award Ceremony.

Prizes are non-transferable and non-cash prizes are not redeemable for cash.

Where prizes are location specific (e.g. portfolio review) and the prize winner cannot travel, the organisers will make reasonable efforts to offer an online solution.

Send a high resolution file

If your image is selected as a Finalist Image for the Exhibition, whether taken digitally or on film, you must within 10 days of notification:

1. Provide a high resolution 300dpi file, minimum 40 cm on the shortest side when printed. The high resolution file should be saved as a jpeg and the filesize should not exceed 20 MB when sent to the competition. Details of how to supply files will be provided at time of notification.
2. All prints will be made by the organisers using archival exhibition printing.

Failure to provide a high resolution file within this timeframe may result in you forfeiting your prize and/or your place in the exhibition.

Printing and framing

We work with sponsors to print high quality archival exhibition prints from the High Res File you provide. For this reason you may not exhibit your own print.

Sale of images

The Finalist Images will be available for sale during the Exhibition, at the Awards Ceremony and for a period of 6 months after the exhibition (including online on the Renaissance website) to raise money for the Charity.

The sale price will be determined by the organisers and is not disputable.

Proceeds from the sale of the first print of an image will go to the Charity.

Net proceeds from subsequent sales of an image (after printing costs) will be split 50/50 between the Charity and the photographer.

Limited edition images

If a Finalist Image is part of an edition of prints, you agree to allow the Competition to print its own size for the exhibition. This can be in the same or separate edition, depending on your limitations and preference, but must be at the size and price determined by the Competition. We will agree with you how many prints to make available for sale.

Where a print is part of a limited edition, full information must be disclosed at the time of supplying the High Res file, and will be displayed on the exhibition label and Renaissance website.

General terms and conditions

By entering the Competition you release the Organisers and their judges and sponsors from and against all claims and damages arising from or in connection with your participation in the Competition. You agree to comply with these Rules of Entry.

You are responsible for informing the Organisers of any changes to the information entered on the entry form, in particular of any change of contact details at any time before the Awards Ceremony.

You agree to take part in post-competition publicity.

Copyright and permissions

By submitting images to the Competition, you confirm and warrant that:

• you are the sole author of each Entry and that it is your original work;
• you own the copyright and any other intellectual property rights of each image;
• you have the permission of those pictured in the image (or, where the image shows any persons under 18, the consent of their parent/guardian) for the usage rights required in the section on licensing below and will indemnify the Organisers against any claims made by any third parties in respect of such infringement;
• you have not licensed or disposed of any rights in the image that would conflict with uses to be made in the licensing section below; and
• you have received any necessary permissions from the owner(s) of buildings included in submitted images for the usage rights required by the licensing section below and will indemnify the Organisers against any claims made by any third parties in respect of such infringement.

You retain copyright of your Entries.

Licensing

By entering the Competition, you grant the Organisers and Renaissance supporting partners a non-exclusive, irrevocable license to reproduce, enlarge, publish or exhibit, on any media, the images for any purpose solely and exclusively to promote the Competition. This may include, but is not limited to:

• magazine coverage of the Competition and Exhibition;
• inclusion in a catalogue;
• display at the exhibition or any connected exhibitions;
• on renaissancephotography.org website and on the websites of sponsors and supporters;
• in advertisements used to promote the Competition; and
• for use in press releases to be distributed to national, regional & specialist press giving information about or promoting this and subsequent Renaissance competitions.

Data protection

Entrants details will be stored on the competition database for the purposes of the Competition. By entering the Competition, Entrants agree that the Organisers can collect, save and process the personal data provided (the Data) for the sole purposes of the Competition and Awards Ceremony.

Liability

The Organisers or the Competition shall not be liable for any loss, damage or injury incurred as a result of participation in, or other involvement with, the Awards, to the extent allowed by law.

The information given in these rules is correct, but the Organisers reserve the right to change any of the above without prior notice. Our Privacy Policy may also change from time to time. In this case, the amended version will be published on our website.

By entering the competition, the entrant agrees to be bound by these rules. Any breach of these rules by an entrant will void their entry. If a breach has occurred, but is discovered after the award of a prize, then the Organisers may request the return of that prize.

Promoter

Fiona Gifford, c/o Lavender Trust at Breast Cancer Care, 5-13 Great Suffolk Street, London, SE1 0NS